What is the IODE Workplan?
The IODE work plan is developed during the IODE Management Group. The work plan below was agreed during the IODE-XXVII in March 2023.
IODE-XXVII workplan 2023-2024 (Version 6 April 2023)
Last updates: 29 January 2024 and 22 April 2024
Actions completed:16
Actions ongoing:33
Actions without progress: 12
| Para number | Action item | Deadline | Implemented by | Status |
|---|---|---|---|---|
| 34 | The Committee called on NODCs and ADUs to apply for accreditation as a “quality seal” demonstrating that the data services provided are of the highest quality standards | continuous | NODCs, ADUs | 6/4/2023: email sent to all NODC and ADU contacts
22/4/2024: email sent to all NODCs |
|
IODE MG The Management Group instructed ODIS to provide mechanisms to allow and encourage all ODIS partners to communicate their accreditation status (IODE or other). The Management Group invited accredited data centres to mentor data centres that have interest in accreditation but require assistance. The Management Group invited IOC RSBs to assist and coordinate in this regard. |
Done | |||
| 35 | The Committee stressed the importance of hosting an NODC and urged IOC Member States that have not yet established an NODC to do so to ensure their ocean data are shared globally and that their national ocean scientists have easy access to the global ocean data commons. | Continuous | IOC Member States |
ONGOING no new NODCs established |
| 36 | The Committee stressed the importance of hosting an AIU and urged marine libraries and information centres that have not yet established an AIU to do so to ensure their ocean information is shared globally and that their national ocean scientists have easy access to the global ocean information commons. | continuous | Marine libraries and information centres | 6/4/2023: email sent to IAMSLIC President
20/10/2023: no change 22/4/2024: reminder email sent to IAMSLIC |
| IODE MG
The Management Group decided that IODE should participate in the 2024 IAMSLIC Conference to promote participation in IODE. |
Planned October 2024 | |||
| 37 | The Committee invited accredited NODCs, ADUs and AIUs to provide assistance and mentoring services to other NODCs, ADUs and AIUs that wish to apply for accreditation | continuous | Accredited NODCs, ADUs, AIUs |
should be reported on by NOCDs, ADUs and AIUs at IODE-28 ONGOING 22/4/2024: reminder email sent to all NODCs asking for interest in mentoring |
| 45 | The Committee instructed the Secretariat to further investigate this matter [decrease in data centres that report a data discovery portal ] and invited data centres to establish data discovery portals | IODE-28 | IODE secretariat | DONE
(emails sent to NODCs and ADUs on 21/11/2023 and 27/11/2023) Responses received from 17 ADUs and 27 NODCs (last response on 1/12/2023) |
| 54 | The Committee noted the slow progress on the IODE data centre health check procedures, although a short progress report has been made available very recently, decided to extend the “Inter-sessional working group on the review of NODC health status within the IODE network” for another inter-sessional period and instructed the working group to (i) provide a status report on the procedures to the IODE Management Group (2024); and (ii) finalize the procedures for submission to the 28th Session of the IODE Committee (2025). | IODE-MG 2024 and IODE-28 | IWG review NODC health status |
IODE MG imstructed to carry out 1st check First health check to be prepared prior to IODE-28 |
|
IODE MG The Management Group: Instructed the Secretariat to undertake a first provisional health status check of all NODCs by IODE-28 and based on the criteria documented in Document IOC/IODE-MG-2024/2.2.3; Instructed the Secretariat, taking into account the experiences with the first provisional health status check preparations, to submit a revised version of Document IOC/IODE-MG-2024/2.2.3 to IODE-28 for approval. Invited Secretariats of RSBs to collaborate in ensuring continued communication and participation with IODE after staff changes at NODCs, ADUs or AIUs. |
planned for May/June 2024 No action No action |
|||
| 55 | The Committee instructed the IODE Management Group to take into account the procedures used by the SG-OBIS as a possible model in their deliberations. | IODE-MG 2024 and IODE-28 | IODE MG | See 54 |
| 57 | The Committee further decided that, once a year, the IODE Secretariat should send out an IOC Circular Letter to all IOC Member States, inviting them to designate or update information on IODE national coordinators (data management and information management) and update the list on the IODE web site | End 2023, end 2024 | IODE Secretariat |
DONE IODE Secretariat sent out CL October 2023 IODE Secretariat to send out CL in June 2024 |
| 67 | The Committee noted with regret the continuing small number of IODE Associated Information Units (AIUs) and requested a concerted recruitment effort be made to increase the number before IODE-XXVIII in close collaboration with ASFA and IAMSLIC. | continuous | IODE Secretariat, ASFA, IAMSLIC | see 36 |
| 68 | The Committee invited information centres, marine libraries and librarians as well as professional organizations such as IAMSLIC and ASFA to collaborate with IODE activities directly | continuous | information centres, marine libraries and librarians, IAMSLIC, ASFA | To be discussed with IAMSLIC
(ongoing through AquaDocs) DONE |
| 69 | The Committee, noting the slow and limited establishment of NODCs by Member States, recommended that a statement inviting Member States to actively establish NODCs should be included in the Assembly draft decision on IODE | IOC-32 (prep for April 2023) | IODE Secretariat, IODE Co-Chairs | 6/4/2023: DONE |
| 70 | The Committee welcomed the steady growth in the number of IODE ADUs and invited organizations that manage oceanographic data currently not involved in IODE, to consider joining IODE as ADUs | continuous | Organizations that manage ocean data | action by organizations
ONGOING |
| 82 | The Committee instructed all IODE projects and invited Member States to contribute research and informational documents to AquaDocs | continuous | IODE projects |
6/4/2023: email sent to all project leads No action |
|
IODE MG The Management Group instructed AquaDocs to check with ODIS to ensure that any migration does not cause issues in the representation of AquaDocs content in ODIS |
No action | |||
| 83 | The Committee invited institutions and organizations, with insufficient capacity to host their own repository, to use AquaDocs | continuous | Institutions and organisations | see 82 |
| 84 | The Committee recommended that AquaDocs serve as the repository for reports and documents generated by the Decade Actions | as soon as possible | DCU |
6/4/2023: sent email to DCU DONE: documents being entered in AD |
| 109 | The Committee invited IQuOD to explore cooperation with other IODE projects such as ODIS/OIH, OTGA and others | As soon as possible | IQuOD, other IODE projects | ONGOING
(Discussion between OIH/ODIS with INCOIS ongoing, re linking IQuOD and ODIS) 22/4/2024: Checked with IQuOD and ODIS for update |
| 117 | The Committee congratulated the network of OBIS nodes and the Secretariat for the important achievements and reiterated its past requests to the IOC Executive Secretary to create a regular programme position for the OBIS data manager | January 2024 and continued | IODE Co-Chairs | Included in UNESCO 42 C/5. Position to be created in 2024
DONE |
| 124 | The Committee urged the IODE community to further document their methodologies and best practices and share them in the Ocean Best Practices System | continuous | IODE community | ONGOING
Email sent to IODE MG members inviting them to report on submitted documents |
| 128 | The Committee called on Member States to participate in the Ocean InfoHub Project (OIH) to increase the visibility of their data holdings to the world, and to enable improved and more efficient access to global Ocean data | continuous | Member States |
ONGOING first group of NODCs contacted September 2023 checked with OIH secretariat 22/4/2024 India: INCOIS (director@incois.gov.in /srinivas@incois.gov.in) . Connected to ODIS Japan: JAMSTEC no reply, but successful discussions with MOEJ around plastics and other databases. Korea: Contacted but no reply USA: Woods Hole: Contacted but no reply. Indonesia: connected to ODIS South Africa (MIMS) ADU: Two recent meetings held, they needed to do a little work their side, linking to ODIS in progress. Canada OTN ADU. Connected to ODIS via CIOOS, will confirm details with Jeff. US-NODC (NCEI): ODIS is connected to NCEI: WOD and have had a meeting with Jennifer Webster of NCEI re other data holdings |
| 138 | The Committee expressed its appreciation for the progress made by PacMAN, decided to continue this project and requested Member States to support the Secretariat and partners involved in PacMAN to further build upon and replicate PacMAN in other states, especially developing states and SIDS that are more vulnerable to the socio-economic impacts of marine invasive species. This will directly support Member States in implementing target 6 of the recently adopted CBD COP15 Kunming-Montreal 2030 targets, which aims to reduce the introduction of new invasive alien species by 50%, and puts emphasis on priority sites, such as islands | continuous | Member States |
ONGOING Checked with OBIS secretariat 22/4/2024 |
| 151 | The Committee encouraged that IODE activities should be included in the work plans of the IOC Regional Subsidiary Bodies (RSBs) through active participation of IODE national coordinators (data management and information management), NODCs, ADUs and AIUs in meetings of the RSBs, and requested the IODE Secretariat to contact the regional IOC offices to ensure inclusion of data/information in the agenda of RSB meetings | April 2023 and
IODE-28 |
RSBs (IODE Secretariat to contact RSB Secretariats) | 6/4/2023: email sent to RSB Secretariats
September 2023- April 2024: discussions being held with IOCARIBE, IOCINDIO, IOCAFRICA ONGOING |
| IODE MG
The Management Group called on RSBs to involve IODE through invitation to the RSB meetings as well as regular discussions on D&I needs and active involvement in RSBs and IODE activities. |
To be done by RSB in 2025 | |||
| 152 | The Committee welcomed the offer by NMDIS (China), as ODINWESTPAC Secretariat, to actively participate in OIH/ODIS in preparation for new future arrangements of ODINs | As soon as possible | NMDIS and OIH/ODIS | To be reported on by NMDIS and OIH/ODIS
DONE 22/4/2024: NMDIS as connected to ODIS |
| 159 | The Committee instructed the IODE Management Group to (i) further clarify and finetune the naming definitions; (ii) propose the designation of all other IODE activities; and (iii) propose procedures to guide applications for new components, activities and projects, and submit these to the 28th Session of the IODE Committee in 2025 | (i) 2023
(ii) 2023 (iii) 2024 and by IODE-28 |
IODE MG | ONGOING
(See report) Starting May 2024 |
| IODE MG
The Management Group instructed the Chair SG-QMF, supported by the Co-Chairs, to review and revise the reporting requirements described in M&G 81 and submit these to the 28th Session of the IODE Committee in 2025. |
22/4/2024: Greg Reed to coordinate | |||
| 164 | The Committee approved the “Rules of Procedure for IODE Programme Components, Programme Activities or Projects” and instructed all projects to adopt these in their management structure by the next meeting of the IODE Management Group (December 2023/January 2024) | IODE MG (Dec 2023/Jan 2024) | IODE projects |
ONGOING All former projects to report at IODE MG February 2024 To be implemented by iode-28 |
| 165 | The Committee instructed the Secretariat to publish the “Rules of Procedure for IODE Programme Components, Programme Activities or Projects” in the IOC Manuals and Guides series | End 2023 | IODE Secretariat | DONE
25/4/2023: IODE Manuals and Guides No. 91published |
| 170 | The Committee instructed the SG-QMF to revise IOC Manuals and Guides No. 67 (IODE Quality Management Framework for National Oceanographic Data Centres and Associate Data Units (Revised edition)) to include the changes to the accreditation process | As soon as possible (2023) | SG-QMF |
DONE IODE Manuals and Guides No. 67 rev 2 published (2/10/2023) |
| 171 | The Committee invited Member States to nominate suitably qualified experts with experience in implementing quality management systems for management of oceanographic data to the SG-QMF for the next intersessional period and instructed the Secretariat to send out the call for experts as soon as possible | As soon as possible | Member States/ IODE Secretariat | 17/4/2023: Email sent to IODE NCs for DM and ADUs
2/8/2023: new membership established DONE |
| 187 | The Committee encouraged Member States, NODCs and ADUs to support the development of GO2DAT financially and in-kind | continuous | Member States, NODCs, ADUs |
no action reported 22/4/2024: contacted Tim Boyer |
| 192 | The Committee invited NODCs and ADUs, as well as relevant existing regional networks, to participate in the upcoming data collection calls | Continuous | NODCs, ADUs, regional networks | ONGOING
to be reported by IOC OSS Secretariat |
| 197 | The Committee instructed its Co-Chairs to engage with the OCG Data Strategy Implementation Plan to ensure that it is fit for purpose from the ocean data management community standpoint | As soon as possible | IODE Co-Chairs |
ONGOING The IODE MG requested GOOS to organize a joint GOOS-IODE meeting on data, possibly during the GOOS SC-13 and to share the data implementation plan in advance. 22/4: check with Co-Chairs |
| 198 | The Committee urged IODE experts to participate in (online) OCG meetings | As soon as possible | IODE experts | ONGOING |
| 199 | The Committee noted with appreciation the ambitious plan for a BioEco Data Portal that is an integrated resource for national, regional and global ocean observing system monitoring and planning, and instructed IODE OBIS to identify the resource needs to fulfil this in a 2023-2025 planning proposal | As soon as possible | IODE/OBIS Secretariat |
DONE Covered through EU projects: MARCO-BOLO, BioEcoOcean, DTO-BioFlow |
| 201 | The Committee took note of the activities undertaken with the TSR (tsunami resilience section) and invited TSR to consider more extensive collaboration through relevant IODE activities | As soon as possible | IOC/TSR |
ONGOING (cooperation with OTGA) |
| 208 | The Committee noted the concerns expressed by the WESTPAC Secretariat and recommended that discussions should be held between the WESTPAC Member States, NODCs, ADUs and AIUs in that region, to identify needs and possible supporting measures | As soon as possible | WESTPAC Member States, NODCs, ADUs and AIUs in that region |
ONGOING Secretariat contacted NMDIS to request starting discussions (20/11/2023 |
| 211 | The Committee urged IOC Member states to work on closer collaboration on interoperability between IOC/IODE OIH/ODIS and WMO WIS 2.0 | As soon as possible | IOC Member States | ONGOING
The Management Group welcomed the discussions between ODIS and WIS2.0 and invited WMO to continue the discussions toward linking ODIS and WIS. A short section on ODIS / WIS2 interoperability was included in a document submitted to INFCOM-3. 22/4: asked OIH/ODIS Sec to report on outcome INFCOM-3 |
| 212 | The Committee instructed the Secretariat to invite WMO to join IODE activities under the Ocean Decade | As soon as possible | IODE Secretariat |
ONGOING see 211 |
| 216 | The Committee invited IODE NODCs, ADUs and AIUs to report (as part of the reporting in preparation for IODE Committee meetings) on projects, programmes and other initiatives in which they are involved and relevant to IODE | IODE-28 | NODCs, ADUs and AIUs |
no action to be done in preparation for IODE-28 |
| 220 | The Committee strongly recommended NODCs and ADUs in Europe to consider involving IOC/IODE as a partner in future EU project proposals | IODE-28 | NODCs, ADUs in Europe | ongoing |
| 225 | The Committee proposed that the ASFA Secretariat impact study explores further cooperation between OpenASFA and AquaDocs assessing the impact on user communities and identifying any actions to support SDGs, the Ocean Decade and joint market opportunities | As needed | ASFA |
ONGOING (ODIS is in the process of linking to OpenASFA. As of 25 Oct this was basically completed but not indexed yet) |
| 227 | The Committee recommended IODE and IAMSLIC to continue their relationship and create a new MOU of activities of mutual interest, including the provision of ongoing support by IOC/IODE and IAMSLIC to ensure the continuity of the AquaDocs Repository | As soon as possible | IODE, IAMSLIC |
done no new MoU established. AquaDocs hosting cost shared by IODE and IAMSLIC (October 2023) |
| 237 | The Committee instructed the IODE Co-Chairs to prepare a brief statement for the 32nd Session of the IOC Assembly (June 2023) on the outcome of IODC2 | April 2023 | IODE Co-Chairs | DONE |
| 238 | The Committee instructed the IODE Management Group to prepare a proposal on the way forward to take the recommendations from IODC1 and IODC2 into consideration in the work plan of IODE during the next inter-sessional period (April 2023 – March 2025) as well as in the preparations for IODE-XXVIII | 2023 | IODE MG | No action |
| 267 | The Committee encouraged NODCs/ADUs/AIUs to explore ways and opportunities to streamline their CD activities utilizing the Ocean CD-Hub | Continuous | NODCs, ADUs, AIUs | ONGOING |
| The Management Group strongly encouraged NODCs, ADUs and AIUs to continue exploring the Ocean CD-Hub in streamlining their CD activities and contact the CD Secretariat for any inquiries | 23/4/2024: sent reminder email | |||
| 271 | The Committee instructed the working group to draft the new structure of the IODE web site), to restart the discussions on the restructuring of the website and the IODE Secretariat to proceed with the redevelopment by end of 2023 | new structure of the IODE web site |
ONGOING new web site to be launched January 2024 |
|
| 295 | The Committee urged IODE NODCs, ADUs and AIUs to also submit projects, preferably as IODE actions or including IODE as a “partner” in projects | Continuous | NODCs, ADUs, AIUs | no action reported |
| 296 | The Committee invited the IODE World Ocean Database (WOD) project to submit a Decade Action proposal via the IODE Secretariat | As soon as possible | WOD project |
DONE submission 20/9/2023 |
| 297 | The Committee requested the DCU to keep the IODE Secretariat updated on any funding opportunities for the submitted Decade Actions and instructed the IODE Secretariat to update the IODE Management Group and IODE Committee on progress in this regard | continuous | DCU, IODE Secretariat | no action reported by DCU |
| 300 | The Committee instructed the “IODE Intersessional Working Group (IWG) to identify the IODE contribution to the UN Decade of Ocean Science for Sustainable Development (2021-2030)” to focus its work on elements 2 and 3 of its terms of reference | IODE-28 | IWG to identify the IODE contribution to the UN Decade of Ocean Science for Sustainable Development (2021-2030)” | no action |
| 301 | The Committee welcomed the numerous submissions of Decade Actions by IODE and involvement in several other Decade Actions but called on the DCU for pro-active action to attract funding to enable the implementation of the submitted actions | continuous | DCU | see 297 |
| 302 | The Committee called for the Decade’s more active participation in IODE programme elements such as ODIS, OBIS, OTGA and others as these can all contribute substantially to the data and information requirements of the Decade | Continuous | DCU | ONGOING |
| 307 | The Committee instructed the IODE Co-Chairs to contact the IOC Executive Secretary and DCU management to inform them about the potential benefits of OceanExpert to the Ocean Decade and extend the offer again | As soon as possible | IODE Co-Chairs |
ONGOING (IODE Co-chairs contacting IOC Exec Sec and DCU in October/ November 23) |
| 317 | The IODE Committee, taking into account the 2022 events and their global impact, decided (i) not to proceed with the establishment of the IODE Partnership Centre for ODIS during the next inter-sessional period and (ii) to consider this matter again at the 28th Session of the IODE Committee in 2025 | IODE-28 | IODE Committee | to be discussed at IODE-28 |
| 338 | The Committee called on Member States to participate in the Ocean Data and Information System (ODIS), the Ocean InfoHub Project (OIH) and OceanData-2030 to increase the visibility of their data and information holdings to the world, and to enable improved and more efficient access to global Ocean data and information | Continuous | Member States |
ONGOING to be reported on by IOH/ODIS at MG2024 |
| 344 | The Committee called on UNESCO Member States to approve one of the Base Case scenarios noting that the ZNG scenario would bring IODE below the minimum level of viability. | 2023 | UNESCO Member States |
ONGOING substantial budget increase requested in 42 C/5, requested by UNESCO Executive Board to UNESCO General Conference (November 2023) |
| 352 | The Committee urged the IOC Executive Secretary to provide additional staff to IODE. | 2024 | IODE Co-Chairs |
DONE additional P-3 to be established in 2024 (see 117) |
| 354 | The Committee called on Member States, philanthropic organizations or private companies to consider seconding, either at the IOC Project Office for IODE, in Oostende, Belgium or in-kind (working from their usual place of work) in order to strengthen the IODE Secretariat | Continuous | Member States, philanthropic organizations or private companies | no action reported |
| 358 | The Committee thanked the Government of Flanders (Kingdom of Belgium) and Flanders Marine Institute (VLIZ) for their support as an essential contribution to the resources needed by the IODE Programme, and called on the Government of Flanders (Kingdom of Belgium) and VLIZ to continue their support | 2024 | Government of Flanders (Kingdom of Belgium) |
ONGOING proposals to be submitted in 2024 when next FUST is established |
| 360 | The Committee strongly urged IOC Member States to follow the Government of Flanders (Kingdom of Belgium) example and establish structural funding agreements to support IODE. | Continuous | IOC Member States | ONGOING
(agreement being discussed with NORAD) |
| 361 | The Committee called on its members and parent institutions to involve IODE in any project proposal that includes data or information management elements | Continuous | IODE Committee members and parent institutions | no action reported |
| 366 | The Committee requested that relevant events should be included in the OceanExpert calendar. | Continuous | IODE Committee members and IODE Secretariat | ONGOING, based on information received |
| 367 | The Committee invited IOC regional offices to inform the IODE Secretariat on relevant events in their region | Continuous | IOC regional offices | ONGOING |
| 368 | The Committee recommended to the Ocean Decade Strategic Communication Group, to promote the importance of data and information inviting IODE and to join with the Ocean Decade events, among others, in which the Ocean Science community participates | Continuous | Ocean Decade Strategic Communication Group, | ONGOING |
| 372 | The Committee adopted the work plan and budget for the next inter-sessional period and invited Member States to provide additional support to IODE | Continuous | Member States | no support received |
| 376 | The Committee instructed the Secretariat to send out a Circular Letter to invite additional members of the Inter-sessional working group on the review of IODE structure and working methods | As soon as possible | IODE Secretariat |
ONGOING preliminary discussions in April 2023. No further action. |
| 397 | The Committee requested its Co-Chairs and the IODE Secretariat to make editorial corrections as necessary, taking into account the discussions held during the session | As soon as possible | IODE Secretariat | DONE |
| 398 | The Committee requested the IODE Co-Chairs to present the Executive Summary to the Thirty Second Session of the IOC Assembly that would take place in June 2023 | IOC-32 (June 2023) | IODE Co-Chairs | DONE |